Defect List App for Quality Management
Log every defect with photo evidence and location, prioritize the fixes, and keep a dated quality record from first inspection to final sign-off.
A defect list is the backbone of quality control on construction projects: a systematic record of every imperfection, deviation and issue found during an on-site inspection. Site Report Expert makes that record effortless to build on site — and impossible to lose.
Defect tracking that holds up
- Immediate capture. Record the defect the moment you spot it — photo, markup, description, location — before it's forgotten or painted over.
- Clear location context. Every defect belongs to a location in your project structure, or sits as a pin on the floor plan.
- Severity and priority. Grade defects so critical items get fixed first, and filter the list by what matters right now.
- Accountability. Assign each defect to the person responsible for fixing it; add completion photos when the work is done.
- History you can analyze. Saved reports build a defect history across projects — spot recurring problems and fix the cause, not just the symptom.
Defect reports clients trust
Export defect lists as branded PDF reports with photos, timestamps and signatures, or as Excel reports for your QA tracker. Sort by severity, filter by status or trade, and choose how much photographic detail each audience gets.
From inspection to closure
- Create a project and map out its locations.
- Record defects with photos, severity and descriptions.
- Assign fixes and set fix-by dates.
- Verify completed work with follow-up photos.
- Export the defect report for your records and your client.
Defect list questions, answered
What's the difference between a defect list and a snag list?
A snag list is typically compiled at handover, while a defect list is any systematic record of quality issues at any stage. In Site Report Expert they're the same flexible structure — you choose the wording and workflow. See the snag list app page.
Can I prove when a defect was found and fixed?
Yes. Photos can carry timestamps in reports, and every saved report is a dated record of the project's state — useful for warranty claims and compliance.
Can I export the defect list to Excel?
Yes — alongside PDF, every report can be exported as an XLSX spreadsheet for sorting, tracking and further analysis.
Start tracking defects properly
Download Site Report Expert free and build your first defect report today.
